Univerus Mindscope

Comunication & Automation

Transform your recruitment workflow with an integrated suite of scheduling and communication tools that keep your team aligned and candidates engaged.

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Mindscope ATS CRM Recruiting and Staffing Interface Example

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All Your Activities in One Place

Transform your daily workflow with an integrated scheduling system that keeps your team organized and productive. From task management to activity tracking, streamline your recruitment operations through one intuitive platform.

Unified Communications; Automatically Tracked

We understand that communication with both candidates and clients is paramount to making successful placements. That’s why we’ve ensured that Mindscope is packed with features to send, receive and track communications easily via your staffing and recruitment software.

Powerful Outlook Plugin
Email integration
Two-way SMS text messaging
VoIP calling, with tracked call notes and much more!

Applicant Tracking System and CRM communications example

Email Management

Mindscope's Outlook Plugin transforms your inbox into a powerful recruitment tool by color-coding senders to identify existing database contacts and enabling direct resume parsing from attachments. All emails are automatically synced to the appropriate candidate or client records, while allowing mass communications to up to 500 recipients with personalized templates.

Outlook Plugin with color-coded contact identification
Automated email syncing to records
Mass email campaigns up to 500 recipients
Customizable email templates with mail merge
Parse resumes directly from email attachments
Process applications without leaving Outlook

Scheduling and Task Management

Mindscope's Schedule Management module serves as a centralized task management system that allows recruiters and HR teams to track activities, create assignments, and manage their daily workflows through a comprehensive calendar interface. The module seamlessly integrates automated reminders with team scheduling capabilities, enabling users to monitor deadlines, track communication history, and coordinate tasks across departments while maintaining visibility of all recruitment-related activities.

Advanced scheduling

Task Assignment & Delegation

Automated Reminders

Access a comprehensive calendar view that displays all recruitment activities, interviews, and scheduled tasks in one centralized location.

Create and delegate activities to team members while maintaining clear tracking of task completion and follow-ups.

Set up automated notifications for scheduled activities, ensuring no appointments or follow-ups are missed.

Activity Tracking

Monitor all user activities and interactions through a dynamic tracking widget that provides real-time visibility of team engagement.

ATS CRM Scheduling and Request Management

Schedule Request Management

Send and manage scheduling requests to candidates and clients with automated response tracking and calendar integration.

Leading Integration Partners

Email Automation

Email & Calendar Integration

Mindscope automatically syncs all incoming and outgoing emails with candidate and client records, preserving a complete communication history. The integration captures calendar items alongside email communications, creating an organized recruitment workflow.

Outlook Plugin

Mindscope's Outlook Plugin uses color-coding to identify whether senders exist in your database as candidates or clients, while enabling resume parsing from attachments. Without leaving Outlook, users can attach candidates to job orders, add to hotlists, schedule follow-ups, and update records.

Mass Email and Email Templates

Send up to 500 mass emails through customizable templates with mail merge capabilities, ensuring each recipient receives a personalized message. All communications are automatically stored in the appropriate candidate or client records, maintaining a complete interaction history.

SMS Messaging

Two-way text messaging capability
Bulk messaging up to 500 recipients
National and international messaging support
Automatic conversation capture in profiles
SMS-to-email forwarding option
Complete conversation tracking

Click-to-dial functionality from any record
Incoming call recognition
Automatic profile display for callers
Integrated call logging
Activity tracking in candidate/client records
VoIP system compatibility

VoIP Phone Calling

Premium Add-On Features

Automated Workflow Rules

Create customized recruitment workflows that enforce your organization's specific processes by client, company, or job order. The system prevents candidates from advancing until all qualifying steps are completed, ensuring consistency across your recruitment team.

Custom workflow creation
Client-specific process configuration
Required step completion tracking
Automated applicant responses
Integrated scheduling tools
License expiry tracking

Applicant Tracking System and CRM Example

License Expiry Tracking

Mindscope’s license expiry tracking feature empowers you to guarantee legal compliancy and keep your business secure!

Credentialing table enables you to track licenses, certificates and accreditations
Easily search information to ensure you’re staffing fully licensed employees
Set-up your system to automatically remind candidates when it’s time to renew their licenses!

Mindscope ATS CRM license expiry to remind job candidates

Getting Started Is Easy

Simplify candidate management with Mindscope! Experience how our powerful cloud-based ATS streamlines recruitment workflows and transforms your hiring process. Discover the ease of effortless organization today!